Shipping internationally opens up a world of opportunity, whether you're a small business expanding your customer base or an individual sending something special overseas. But let’s face it — navigating customs, choosing the right carrier, and understanding international shipping regulations can feel overwhelming. 

At Cabrella, we know that getting it right the first time is key to saving time, money, and a lot of headaches. That’s why we’ve put together this comprehensive guide to help you tackle the process with confidence.

Read on for a step-by-step breakdown of everything you need to know about international shipping — from selecting the best shipping option to preparing customs forms, calculating costs, and avoiding common pitfalls. Let’s make global shipping simpler, smarter, and more seamless.

What Does It Mean To Ship Internationally?

First things first, what exactly does it mean to ship internationally? Simply put, international shipping refers to the process of sending goods from one country to another. 

Whether you're a small business fulfilling global e-commerce orders or an individual sending a gift overseas, the process goes beyond domestic shipping. It involves customs, tariffs, and shipping regulations in the origin and destination countries.

Unlike domestic shipping, international shipments require specific documentation, like customs forms and commercial invoices, to comply with shipping regulations and ensure smooth customs clearance. 

The process also comes with its own set of challenges, such as varying delivery times, weight limits, and shipping restrictions depending on the destination country. Understanding these nuances is essential for success, whether you're shipping to Canada, Mexico, or Australia.

How Do You Prepare for International Shipping?

So, how do you prepare for international shipping? Setting yourself up for success starts with careful planning and attention to detail. 

Here's a breakdown of the steps to get you started:

Verify the International Address

Double-check the destination address, including postal codes and any special formatting required by the country. Countries like China or Mexico may use address conventions that differ from the USA, so always confirm with your recipient.

Choose the Right Carrier and Shipping Option

Select a carrier that aligns with your shipping needs. USPS, FedEx, DHL, and other international shipping services offer various delivery options. 

For instance, Priority Mail Express International is a good choice for time-sensitive shipments, while First-Class Package International Service is ideal for smaller, lightweight items. Research international shipping rates to find a cost-effective option.

Gather Required Customs Documentation

Complete all necessary customs forms, including a commercial invoice and, if applicable, a certificate of origin. If you're shipping commercial goods, include the harmonized HS code for accurate tariff classification. Proper customs documentation helps avoid delays during customs clearance.

Check Shipping Restrictions

Every destination country has its own list of prohibited items and shipping restrictions. Familiarize yourself with these to prevent your shipment from being delayed or rejected. For example, some countries have strict rules about food, electronics, or certain chemicals.

Understand Packaging Requirements

Durable and secure packaging is critical for international shipments. Use proper materials to withstand longer transit times and potential rough handling. Remember, the post office or your chosen carrier may impose specific weight limits, so pack efficiently.

What Are the Best International Shipping Options?

Wondering which shipping method works best for sending your packages across borders? The right option depends on factors like delivery speed, destination country, and budget. 

Fortunately, there are plenty of international shipping services to choose from, each tailored to different needs.

USPS International Services

USPS offers a range of options for cross-border shipping. Priority Mail Express International is great for fast delivery, while First-Class Package International Service is a cost-effective choice for lightweight parcels. USPS international services are ideal for smaller businesses looking to balance speed and affordability.

FedEx and DHL for Speed and Reliability

When time is critical, FedEx International Priority and DHL Express provide fast and reliable solutions. Both carriers excel in global shipping, offering detailed tracking and efficient customs clearance. If you’re shipping high-value goods or need guaranteed delivery times, these services are worth the investment.

Regional Carriers for Nearby Destinations

Regional carriers often provide competitive rates and faster transit times when shipping to nearby countries like Canada or Mexico. These carriers understand the local logistics and can offer personalized delivery options suited to cross-border needs.

Specialized Freight for Bulk Shipping

If you’re shipping large quantities or oversized items, consider freight services. Options like air or ocean freight are available through carriers like UPS or DHL, offering flexibility for businesses with significant international delivery demands.

How Do You Accurately Calculate International Shipping Costs?

So, how do you make sense of international shipping costs? The price of sending a package overseas involves more than just a shipping label. 

From weight to destination fees, let’s break down the factors that affect pricing.

Package Weight and Dimensions

The weight and size of your package directly impact international shipping rates. Carriers often use dimensional weights to calculate costs, meaning oversized but lightweight items can cost more. Ensure your measurements are accurate to avoid surprises.

Destination Country

Shipping to nearby locations like Canada is typically cheaper than sending packages to farther destinations like Australia or China. Destination-specific tariffs, customs duties, and taxes also contribute to the final shipping cost.

Shipping Method and Speed

Faster options like DHL Express or FedEx International Priority are priced higher due to shorter transit times. Budget-friendly methods like USPS First-Class Package International Service take longer but can save money for non-urgent deliveries.

Customs Duties and Fees

Every international delivery involves customs clearance, and each country imposes its own duties and tariffs. Providing accurate customs documentation, including a commercial invoice and HS code, helps avoid unnecessary delays or penalties.

Insurance and Tracking

Adding shipping insurance and tracking services increases the overall cost but provides peace of mind for high-value or time-sensitive shipments. Our shipping insurance platform at Cabrella offers customizable options to protect your goods without breaking the bank.

What Are the Steps To Ship Internationally?

We’ve covered the essentials of choosing shipping options and calculating costs, but what about the actual process of sending your package abroad? Understanding each step of the shipping process is key to a smooth international delivery. 

Once you have prepared for the shipment through the steps listed above, from confirming any shipping restrictions to gathering the necessary customs documentation, follow this guide:

Step 1: Choose the Right Shipping Service

Select a carrier that aligns with your delivery needs. Whether you opt for USPS, FedEx, DHL, or a regional provider, consider factors like transit times, shipping costs, and reliability.

Step 2: Package Items Securely

Use sturdy materials to protect your goods during transit. Include necessary labels and any customs forms provided by your carrier. Proper packaging also ensures you comply with weight limits and dimensional guidelines.

Step 3: Attach the Shipping Label

Ensure the shipping label is printed clearly and affixed securely to the package. Verify that the international address is accurate and legible. This step is critical to avoid misdeliveries.

Step 4: Drop Off or Schedule Pickup

Depending on your carrier, you can drop off your package at a post office or arrange a pickup. Some carriers, like USPS and DHL, also offer convenient scheduling options for busy businesses.

Step 5: Track Your Shipment

Once your package is in transit, use the carrier’s tracking system to monitor its progress. Many services provide real-time updates to inform you of any unexpected delays or issues.

What Are Common Challenges in International Shipping?

While international shipping opens doors to global markets, it also comes with unique hurdles. Here’s what you should watch out for and how to maneuver these common challenges:

Customs Delays

Customs clearance can be a bottleneck if your package’s documentation is incomplete or inaccurate. Providing detailed and correct customs forms, including the certificate of origin and HS code, helps expedite the process.

Unpredictable Shipping Costs

International shipping costs can fluctuate due to tariffs, currency changes, or destination-specific fees. Using tools to calculate cost-effective options and including all fees upfront ensures better budget control.

Delivery Time Variations

Delivery times for international shipments can range from a few business days with express options to weeks for standard methods. Working with reliable carriers and offering clear expectations to customers minimizes frustrations.

Language Barriers and Documentation Errors

Shipping to non-English-speaking countries can introduce miscommunication in customs documentation or address formatting. Double-checking the accuracy of all forms and translating where necessary can prevent misunderstandings.

International Shipping With Ease

Shipping internationally doesn’t have to be confusing and complicated. With the right tools, knowledge, and preparation, you can handle global shipping confidently and efficiently. From understanding customs documentation to selecting the best delivery options and addressing challenges head-on, this guide gives you everything you need to succeed.

At Cabrella, we’re here to simplify the process even further. Our cutting-edge shipping and insurance solutions integrate seamlessly into your workflow, offering real-time tracking, proactive risk management, and comprehensive coverage for high-value shipments. 

Ready to take the complexity out of international shipping? Partner with Cabrella and elevate your logistics strategy today.

Sources:

What Is Logistics? Definition & Best Practices | Forbes Advisor

International Trade Law | Georgetown Law

Harmonized System (HS) Codes | International Trade Administration

Clearing Customs | U.S. Customs and Border Protection